Executive Assistant to Managing Director

Our client, a Multinational Consulting Firm dedicated to providing comprehensive solutions in the filed of software consulting & services is looking to recruit an Executive Assistant to be based in Nairobi. They are looking for an experienced, reliable and task orientated Executive Assistant. He/she will work directly with C-Level executives and will be responsible for all administration task. The successful candidate MUST have a minimum of 4 years supporting Senior Management.

Key Responsibilities: –
• Coordinate executive communications including, taking calls, responding to emails and interface with clients.
• Uphold a strict level of confidentiality.
• Prepare internal and external corporate documents for team members.
• Provide administrative services including dairy management, booking meetings & planning events.
• Re-confirmation of meetings day before scheduled.
• Accommodation, visa and travel arrangements for M.D and all staff.
• Ensure Expatriates Work Permit Facilitation.
• Liaise with external stakeholders.
• Maintain an organized filing system of paper and electronic documents.
• Coordinate, attend and take minutes for meetings.
• Liaise with recruitment officer to arrange follow up interviews with MD.
• Office management & maintenance.
• Sourcing of suppliers when required.
• Responsible for the following on an ad-ho basis i.e. marketing, tele sales and accounts.

Qualification:
• Must have a bachelor’s degree in Administration.
• Must have a minimum of 4 years’ Experience as an Executive Assistant reporting directly to senior management.
• Proficiency in collaboration & delegation of duties.
• Excellent communication, organization and project management skills.
• Ability to handle confidential and sensitive materials.
• Ability to work under pressure.
• Mature, friendly with a professional attitude & appearance.
• Exceptional interpersonal skills.
• Excellent multitasking ability.

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