Administration Manager – Karen.

Our client, specializing in Fleet Management systems, Vehicle Tracking and Monitoring Devices, is seeking to recruit an Administration Manager to be based in Nairobi. The successful candidate MUST have an administrative background in a similar setup.

Key Responsibilities:

• Manage client applications.
• Set up Company Policies and Procedures for all departments with a view to acquiring an ISO Certification.
• Manage all stock, consumables and office requirements.
• Create and maintain staff files.
• Manage and maintain the stock mover system.
• Allocate stock to the various stores to ensure maximum productivity.
• Allocate consumables to the control store and manage usage.
• Ensure all stock is signed out and paperwork correctly filed.
• Do monthly stock checks of all stock items in the various stores.
• Maintain stock levels and reorder processes to ensure there are never any stock-outs.
• Follow up on all stock orders and ensure all the paperwork and processes are followed in the import and clearing process.
• Ensure all LPO are created in Palladium.
• Ensure all invoices are posted for payment in Palladium.
• Manage the Mpesa account for the company.
• Carry out HR functions e.g manage leave days and updating staff files.

Qualifications:

Must have a Bachelor’s degree/diploma in a business-related course.

• Must have above 3 years of experience in a similar position.
• Have excellent people skills.
• Have accounting & Financial knowledge.
• Be detail oriented and posses administration skills.
• Have exceptional written and oral communication skills.
• Possesses good organization and planning skills.
• Have knowledge of computer applications.
• Ability to work independently and do work flexy hours.

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