Our client, an International NGO registered in Kenya is looking to recruit an Administration Officer. The ideal candidate must have a bachelor’s degree in Administration or Human Resource. They are looking for an Administration Officer to perform various administrative tasks and support their HR department’s daily activities. Candidates with a working knowledge of human resource will be an added advantage.
Key Responsibilities:
- Generate, update and maintain documents required for department.
- Proofread and edit materials for appropriate and consistent format and data.
- Use advanced computer skills in word processing, spreadsheets, graphics.
- Compile, coordinate and distribute reports, agendas and other information, as required.
- Establish and maintain record keeping and filing systems.
- Independently perform administrative tasks for department members and other office personnel
- Assist in general office duties, as needed, such as maintaining office supply inventory etc.
- Provide regular back up coverage and clerical support as requested.
- Distribute incoming and outgoing mail for assigned staff.
- Answer phone calls promptly and re-direct callers to the desired recipients
- Arrange meetings and conferences, schedule appointments.
Qualifications:
- Relevant bachelor’s degree.
- Must have at least 2 years of experience in an office administrative role or an equivalent
- Strong knowledge of office-related software including Microsoft Office PowerPoint, Word, Excel.
- Solid communication skills both written and verbal.
- Ability to maintain confidential information.
- Ability to organize and manage multiple projects and tasks simultaneously
- Good command of both oral and written additional language is beneficial.
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