Personal Assistant – Nairobi, Kenya.

Our client, an upcoming high-end private hospital in the leafy suburbs of Nairobi, is looking to recruit a Personal Assistant to the CEO. The successful candidate will be responsible for providing Administrative Support to the Office of the Chief Executive Officer. He/she MUST have experience in a similar position in the Health Sector.

Responsibilities:

• Help CEO manage output, workflow, and office deadlines.
• Coordinate and prepare regular and special meetings of board committees as requested. Take accurate meeting minutes.
• Collect and open all mail addressed to the CEO.
• Management of the CEO’s diary and appointments.
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
• Draft, type and dispatch all the CEO’s correspondence.
• Liaise with relevant individuals, external organizations etc to arrange meetings prepare agendas and draft minutes.
• Maintain a comprehensive filing system.
• Co-ordinate Senior Management Team travel.
• Tabulate and retrieve the CEO’s official expenditures and claims.
• Arrange local transportation when necessary, to facilitate the work of the office of the CEO.
• Undertake any other duties as requested by the CEO or other authority.
• Perform and coordinate all administrative activities for the Senior Management Team.
• Perform any other duties as may be assigned by the CEO.

Qualifications:

• A degree in Secretarial Studies or a related course.
• A minimum of four years PA/secretarial experience at a senior level.
• Shorthand and excellent typing skills- Good computer literacy, speed and accuracy are essential.
• Demonstrates the ability to manage their time effectively using a time management system.
• Experience of working within a busy environment, ideally a service organization.
• Excellent organizational skills.
• Excellent communication skills, both verbal and written.

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