Senior Secretary / Deputy PA

Our client based in Nairobi is looking for a responsible Senior secretary to support Senior Management and cover the Executive Assistants in their absence. The successful candidate will be tasked to provide personalized secretarial and administrative support in a well-organized and timely manner.

Key Responsibilities:

• Covering the Executive PA in their absence.
• Diary management and operational tasks.
• Managing and carrying out Medical policy renewal, Banking.
• Coordinating the HO Drivers.
• Filing – including legal activities.
• Agenda preparation and expenses.
• Liaising with staff, suppliers and clients.
• Generating reports and maintaining procedures/administrative systems.
• Anticipating needs and wants in daily operation and preparing accordingly.
• Providing support to other company departments, where necessary and during low-season periods.
• Organizing internal office events such as company activities as and when required.

Qualifications:

• Previous experience in providing secretarial support at a senior level is essential.
• Fast accurate typing/data entry.
• Good organization skills.
• Diary management.
• Travel management.
• Experience of working within a pressured environment.
• Discretion and mature work ethic.
• Able to work 6 full days per week.

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