Executive Assistant (Legal) – Nairobi, Kenya.

Our client, an owner of a group of companies, is looking for an Executive Assistant in Nairobi. The group is involved in Real Estate, Pharmaceutical, Retail/Construction and Hospitality. The successful candidate must have excellent communication and project management skills as well as being customer service oriented. He/she will need to be flexible and accompany the Managing Director in meetings in various locations, sometimes internationally.

Key Responsibilities:

• Prepare reports, memos, invoice letter and other documents.
• Answer phones and routing calls to the correct person or taking messages.
• Handle basic bookkeeping tasks.
• File and retrieve corporate records, documents and reports.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees and executives.
• Help prepare for meetings and accurately record minutes from meetings.
• Read and analyse incoming memos, submissions and distributing them as needed.
• Making travel and hotel arrangements.
• Perform office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming emails, faxes and other correspondence.
• Provide general administrative support.
• Arrange corporate events to take place outside of the workplace, such as golf tournaments, fundraising events and staff appreciation events.

Qualifications:

• Bachelor’s degree in a relevant subject.
• Around 5 years of proven experience as an Executive Assistant or in an administration role.
• Legal background will be an added advantage.
• Strong organisational, project management and problem-solving skills with multi-tasking abilities.
• In-depth understanding of the entire MS Office suite and other software packages.
• Able to meet deadlines in a fast-paced quickly changing environment.
• Problem solver with strong decision-making skills.
• Excellent verbal and written communication skills.
• Flexible hours and available to travel.

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