Administration Officer – Nairobi, Kenya.

Our client, an International NGO keen on providing healthcare solutions across Kenya is looking to recruit an Administration Officer to be based in their office Nairobi, Kenya. The successful candidate will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), support all walk-in customers, respond to any phone inquiry and organizing company records. He/she Must have relevant experience working in a multicultural corporate environment.

Key Responsibilities:

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.

Qualification:

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• Must have a relevant Bachelor’s degree in Administration or relevant field.
• Must have worked in a Cooperate environment.

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