Executive Assistant

Our client offers investment-grade developments all over Nairobi. The developments offered have been conceptualized by the development team to be high-quality assets using a data-driven approach in planning and design, that gears property for high rental returns and an escalated rate of capital growth. Our client has proven over the last decade to be an important tool for providing investors, home owners, the financial industry and consumers with current and historical information about house price inflation- allowing them to make informed decisions in the housing market, in order to enjoy the best possible returns. They are currently looking for an Executive Assistant.

Key Responsibilities:

• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Preparation of salary accounts.
• Filing and preparing permits.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, licences, faxes and post.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Sourcing and ordering stationery and office equipment.

 Skills and Competencies

Flexibility.

Adaptability.

Good interpersonal skills.

Ability to multitask.

Organizational skills.

Communication skills.

IT skills.

Secretarial skills.

Honesty, Integrity.

Confidentiality.

Qualifications:

• Bachelor Degree in Management/Commerce/Business Administration/Business Communication.
• Advanced-level and proficiency in Computer Packages (Microsoft Word, Excel, PowerPoint).
• Typing speed skills (Must).
• Fluency in spoken and written English.
• 5 years’ experience.
• Female, aged 30-40 years.

Applications:

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