Personal Assistant – To Executive Director.

Our client, a well – established Insurance Company, is looking to recruit a Personal Assistant to offer personalised secretarial and administrative support in a well-organised and timely manner. He/she will work on a one-to-one basis on a variety of tasks related to Executive director working life and communication. The successful candidate MUST have a minimum of bachelor’s degree & 5 years’ experience in similar role offer support to the Director team. A background working in a commercial environment will be a requirement for this position.

Key Responsibilities:

• Act as the point of contact between the manager & internal/external clients.
• Prioritise and manage multiple projects simultaneously & follow through issues.
• Organise logistics of the board meeting and other key internal meetings.
• Screen and direct phone calls & distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary, schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain an office filing system.

Qualification:

• Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Willing to work Monday to Saturday.
• Outstanding organisational and time management skills.
• Up-to-date with the latest office gadgets and applications.
• Ability to multitask and priorities daily workload.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Bachelor’s degree in Administration or related field from a recognized university.

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